Careers

Haliburton County Paramedic Service is currently seeking applications from qualified candidates for the position of Deputy Chief, Operations.

This position manages Haliburton County Paramedic Service’s operational demands including ensuring appropriate staffing levels, scheduling, fleet and building management, procurement of required equipment and medical supplies. This position is a member of the senior leadership team, providing support to the Chief/Director of EMS as required.

The salary range for this position is $123,054.44 to $143,956.29. This position reports to Haliburton EMS base, Monday - Friday, 8:00am – 4:30pm. On-call required on a rotational basis. Please see the attached detailed job description for more information.

The successful candidate must have the following:

• Excellent interpersonal skills and ability to work in a team environment
• Excellent organizational and communication skills
• Ability to maintain effective internal and external working relationships
• Proficiency with computer software
• Supervisor/Mentoring Experience
• Diplomacy

Applicants must submit a resume no later than February 26th at 4:30 pm to:

Sarah Hume, HR Manager
shume@haliburtoncounty.ca

We thank all who apply for this position; however, only those selected for an interview will be contacted.
In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used solely for the purpose of job selection.

The County of Haliburton is an equal opportunity employer. Accommodation can be provided in all steps of the hiring process, please contact Human Resources for further details.

POSITION SYNOPSIS AND PURPOSE

Reporting to the Chief/Director of EMS, the Deputy Chief, Operations will be responsible for organizing staffing, participating in recruitment, as well as building and fleet management. This position is responsible for procurement of medical supplies and provides support to the Chief/Director of EMS as required. This position is also responsible for all the duties of a Primary Care Paramedic.

MAJOR RESPONSIBILITIES

Regular Staffing and Recruitment (10%)

• Co-ordinate and administer the Paramedic staffing and recruitment activities for all full-time and part-time positions, whether permanent, contract or laterals.
• Continue to develop/review paramedic procedures to ensure consistent practices and procedures in regards to backfilling and staffing.
• Approve vacation/bank time off, and maintain balanced coverage of staff to provide emergency service.
• Liaise with human Resources Manager and Director of EMS to direct contract/laterals and full time opportunities.
• Apply collective agreement when approving/backfilling shifts with EA
• Monitor/Enforce backfilling compliance when scheduling.
• Ensure vacation is booked and within the collective agreement.
• Up staff Paramedics to provide special events and emergency service when required.
• Maintain service deployment plan and enforcement, development and maintain four County Deployment plan with neighboring services and CACC
• Attend Personnel Committee and Closed County Council as required to provide information and advice on various staffing, recruitment and employee relations issues. 

Health and Safety and Emergency Management (5%)

• Attend County of Haliburton Health and Safety Committee as a Management representative.
• Receive monthly H&S reports from Base reps, and provide follow up report to H&S Coordinator
• Schedule repairs noted in inspection reports, with contractors or repair myself if within my ability
• Apply H&S policies uniformly within staff, and maintain all base location are maintain a safe work environment.
• Complete Form 7 documentation and investigate if required incidents.

Fleet and Building Management (30%)

• Maintain 7 ambulances and 3 ERV vehicles with specified service intervals
• Ensure timely repairs are completed.
• Purchase new ambulances on a rotating basis
• Develop RFP documentation for purchase of ERV vehicle, defibrillators, and power stretchers.
• Maintain 3 Paramedic station and 1 office
• Ensure building repairs are completed, and emergency building equipment is inspected and serviced. i.e. generator, emergency lighting, garage doors, safety devices etc.
• Schedule plumbers, electricians, etc to complete repairs
• Decommission of ambulances and ERV at end of life cycle
• Ensure all reports and documentation is compiled and completed, filed for MOH service review, and documentation required by the treasure Department
• Ensure posted base duties are completed 

Procurement of Equipment and Medical Supplies (25%)

• Purchase and supply all 3 bases with the required medical supplies and equipment
• Maintain the central supply, as well as maintain suitable amounts of PPE
• Oversee Equipment inspection program, as well as schedule regular PM on Power stretchers
• Oversee Oxygen inspection program,
• Review and have detailed knowledge of the MOH equipment standards and update service requirements on changes.
• Maintain specific stock/equipment levels in each vehicle.
• Test staff on N95 Mask type
• Ensure rotation of expired supplies
• Ensure medication is stored appropriately and supply level are maintained
• Provide general repairs and maintenance to equipment when required.
• Review and order new ambulances
• Arrange for equipment be installed in new ambulances, as well as stock, prior to vehicle being placed into service.

General (30%)

• Provide support to Chief/Director of EMS
• Attend Negotiations and provide input to submitted changes to the Collective agreement
• Participate in conciliation and arbitration processes as required
• Provide support and direction to 3 Duty Officers and Executive Assistant
• Provide documentation to County departments when required
• Prepare with HR manager discipline documents and attend discipline meetings.
• Attend meetings with the Union executive, as well as the EERC as elected by the Union
• Maintain documentation required for all bases, vehicles, testing, accidents, complaints,
• Respond to staff questions, concerns, supply orders as needed.
• Implement new policy and procedures in conjunction with the chief
• Participate in Eastern Ontario Deputy Chief meetings
• Deployment and up staffing decisions
• Approve and monitor all invoices from the EMS department
• Approve and maintain all uniforms and equipment for Paramedics
• Liaison with MOH radio services to maintain communication and equipment, plus regular radio supplies as required.
• Complete minor base and vehicle repairs,
• Provide user level support to staff with IT related issues.
• Maintain current certification to remain in good standing as Paramedic
• Monitor Department budget, for compliance
• Respond to 911 calls when required in an ERV
• Participate in Emergency Management meetings.
• Oversee Public Access Defibrillation Program

*Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures and programs. In addition, all necessary personal protective equipment must be used and maintained in good condition.

DECISION MAKING AND INDEPENDENCE
a) 3 examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them:

1. Violations of Policy and Procedures, Collective Agreement-compile information and interpret relevant Articles and Policies
2. Backfilling Time off and maintain balanced emergency coverage-review schedule and monitor compliance, ensuring fairness
3. Service and Maintenance of vehicles and buildings-ensure timely response and research best price and service

b) 3 examples of situation or problems that are referred to the supervisor for direction or resolution:

1. Collective agreement and past practice interpretation,
2. Major purchases that require approval above $5000.00 i.e. defibrillator, software, vehicle engine replacement
3. Deployment and location of ambulance, with possible up staff at overtime
4. Emergency Management and H&S for the service, flood in Minden, major storm, power outage

REQUIRED TRAINING
Orientation which includes

• All Corporate Policies/Procedures
• WHMIS GHS Training
• Respect in the Workplace
• MOL Worker H & S Training
• AODA
• MS Suite + various desktop programs, i.e Nitro Pro
• Emergency Management CEMC
• Remote door software
• Interdev Software
• Data Trans Vehicle Software
• MOH Locator
• JHSC + specific Paramedics
• CPR and First Aid
• Remote access software

MINIMUM QUALIFICATIONS

a) Education

• AEMCA
• F Licence
• Base Hospital
• CPR
• CEMS
• JHSC

b) Experience

• 5 year’s related experience preferably in a municipal environment.
• 5 year’s related experience as front-line paramedic

c) Knowledge/Skill/Ability

• As per the Ambulance Act & Regulations, and as prerequisite standards as prescribed by Haliburton County Paramedic Service
• Detailed knowledge in current Haliburton County Paramedic Service policies and procedures, the C.U.P.E. Collective Agreement, Health and Safety issues, Ministry patient care guidelines, Ministry bulletins and updates, WHMIS, Ministry vehicle bulletins, the Ambulance Act and Regulations, the Highway Traffic Act, and other relevant regulations and guidelines
• Leadership, project management, negotiation, conflict resolution, financial management, interpersonal skills, computer literacy, use of equipment, confidentiality)

PREFERRED QUALIFICATIONS (asset)

• ACP Paramedic

POSITION CLASSIFICATION

Position Title: Deputy Chief, Operations
Department: Emergency Medical Services (EMS)
Work Location: Haliburton EMS Base (Other bases include Minden, Tory Hill, and Stanhope)
Reports to (Direct): Chief/Director of EMS
Position(s) Supervised Directly: Duty Officers (3), Paramedics (32FT, 32PT)
Position(s) Supervised Indirectly:
Effective Date: July 2021
Revision Date: February 2025
Salary Range: $123,054.44 - $143,956.29
Hours Per Week: 40

Reporting to the Deputy Treasurer the Payroll/Benefit Administrator position will coordinate and administer the County’s payroll, benefit, and pension programs along with onboarding and leave activities. This position is responsible for all aspects of payroll processing and timesheet system management, pension reporting and benefit administration for staff. This position will assist Human Resources with recruitment initiatives and administer employee leaves.

The successful candidate will hold a college diploma in Business or Payroll Administration or other related field and possess 3 years of related municipal experience. They will have the ability to work independently and/or as an integral member of the Corporate Services Team, advanced computer skills including financial information systems as well as the ability to develop spreadsheets and reports along with having excellent interpersonal and time management skills.

The hourly rate for this non-union position ranges from $35.09 - $41.05 per hour and includes participation in our defined benefit OMERS pension program and fully paid extended health benefits.
For complete responsibilities and requirements of the position please see the detailed job description below.

Please submit a detailed resume indicating your skills and experience no later than Wednesday February 26, 2025, at 4:30pm to:

Sarah Hume, Human Resources Manager

shume@haliburtoncounty.ca

We thank all who apply for this position; however only those selected for an interview will be contacted. The interview evaluation process will include a practical skills component.

The County of Haliburton is an equal opportunity employer. Accommodation can be provided in all steps of the hiring process. For accommodation options and to ensure full and equal access during the recruitment and selection process, contact Human Resources.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used solely for the purpose of job selection.

POSITION SYNOPSIS AND PURPOSE

Coordinate and administer the County’s payroll, benefit, and pension programs along with all onboarding and leave activities. Reporting to the Deputy Treasurer the Payroll/Benefit Administrator is responsible for all aspects of payroll processing and timesheet system management, pension reporting and benefit administration for staff. This position assists Human Resources with recruitment initiatives and arranges all new employee onboarding.

MAJOR RESPONSIBILITIES

Payroll Administration (45%)

• Responsible for all aspects of payroll. Collect and input timesheets, prepare bank transmissions, journal entries, remittances and reports;
• Monthly balancing of payroll liability accounts;
• Set up and maintain payroll & timesheet systems;
• Provide directors with any necessary reporting requirements;
• Prepare records of employment for employees;
• Develop policies and procedures maintaining internal controls for daily and annual practices in Payroll and make recommendations;
• Responsible for calculating maternity leave periods;
• Responsible for all payroll monthly and year-end reports and reconciliations including premiums for Manulife, OMERS and WSIB;
• Responsible to ensure all necessary paperwork for payroll is completed and submitted to finance;
• Responsible for the preparation of annual schedules and other supporting documents for the auditor for the main duties of the job as noted.

Benefit Administration (20%)

• Process all Personal Health Spending Account expenditures;
• Benefit enrollments, terminations and changes;
• Ensure that employees are kept informed on benefits available by providing copies of the booklets and relative forms;
• Provide individual advice to employees on request concerning retirement benefits;
• Liaise with EAP provider and Manulife to resolve employee issues.

Pension Administration (15%)

• Pension enrollments, terminations and changes;
• Pension leave reporting;
• Provide individual advice to employees on request concerning retirement and pension benefits;

STD/LTD & WSIB Claims Management (15%)

• Liaise with employee and representatives of insurance plans regarding short term/long term disability and WSIB claims. Making sure all required documentation is completed and submitted on behalf of the employee and the employer;
• Coordinate the return to work process with the employee, manager and third party representatives as required.

Employee Onboarding/Human Resources support (5%)

• Employee payroll orientation for benefits and pension;
• HRIS training;
• Ensuring LMS onboard training is ready for new employee to complete;
• Assist HR Manager in conditional offer checks, such as references, driver’s license, and education checks.

*Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures and programs. In addition, all necessary personal protective equipment must be used and maintained in good condition.

DECISION MAKING AND INDEPENDENCE

a) 3 examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them:

1. Completion of claim forms to insurance providers.
2. Enrolling new employee’s in the benefit program.
3. Reporting an employee’s leave to OMERS.

b) 3 examples of situation or problems that are referred to the supervisor for direction or resolution:

1. Review and approval of payroll.
2. Setting up new employee’s with benefits, pension, onboarding programs, etc.
3. Year-end schedules being sent to auditors

REQUIRED TRAINING
Orientation which includes

• All Corporate Policies/Procedures
• WHMIS
• Respect in the Workplace
• MOL Worker H & S Training
• AODA
• Software - GP Dynamics, Questica, Excel, Word

MINIMUM QUALIFICATIONS

a) Education

College diploma in Business or Payroll Administration, Accounting or other related field.

b) Experience
3 year’s related experience preferably in a municipal environment.

c) Knowledge/Skill/Ability

• Ability to work independently and/or as an integral member of a team
• Knowledge of generally accepted accounting principles and practices, payroll, pension and benefit processes
• Advanced computer skills including financial information systems as well as the ability to develop spreadsheets and reports
• Sound analytical, problem solving, report writing, presentation, interpersonal and time management skills are also required.

PREFERRED QUALIFICATIONS (Asset)

• GP Dynamics Payroll experience
• OMERS pension administration

POSITION CLASSIFICATION

Position Title: Payroll Administrator
Department: Corporate Services
Work Location: Administration Building
Reports to (Direct): Deputy Treasurer
Position(s) Supervised Directly: NA
Position(s) Supervised Indirectly: NA
Effective Date: March 2024
Revision Date: February 2025
Salary Range: $35.09 - $41.05 hourly wage
Hours Per Week: 40