Reporting to the Deputy Treasurer the newly created Payroll/Benefit Administrator position will coordinate and administer the County’s payroll, benefit, and pension programs along with onboarding and leave activities. This position is responsible for all aspects of payroll processing and timesheet system management, pension reporting and benefit administration for staff. This position will assist Human Resources with recruitment initiatives and administer employee leaves. The successful candidate will hold a college diploma in Business or Payroll Administration or other related field and possess 3 years of related municipal experience. They will have the ability to work independently and/or as an integral member of the Corporate Services Team, advanced computer skills including financial information systems as well as the ability to develop spreadsheets and reports along with having excellent interpersonal and time management skills. The hourly rate for this non-union position ranges from $33.74 - $39.47 per hour with a comprehensive benefit package. Please submit a detailed resume indicating your skills and experience no later than Tuesday, April 2, 2024 at 4:30pm to Tanya Rosenberg, Deputy Treasurer at trosenberg@haliburtoncounty.ca We thank all who apply for this position; however only those selected for an interview will be contacted. The County of Haliburton is an equal opportunity employer. Accommodation can be provided in all steps of the hiring process. For accommodation options and to ensure full and equal access during the recruitment and selection process, contact Human Resources. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used solely for the purpose of job selection.
JOB DESCRIPTION POSITION SYNOPSIS AND PURPOSE Coordinate and administer the County’s payroll, benefit, and pension programs along with all onboarding and leave activities. Reporting to the Deputy Treasurer the Payroll/Benefit Administrator is responsible for all aspects of payroll processing and timesheet system management, pension reporting and benefit administration for staff. This position assists Human Resources with recruitment initiatives and arranges all new employee onboarding. MAJOR RESPONSIBILITIES Payroll Administration
- Responsible for all aspects of payroll. Collect and input timesheets, prepare bank transmissions, journal entries, remittances and reports;
- Monthly balancing of payroll liability accounts;
- Set up and maintain payroll & timesheet systems;
- Provide directors with any necessary reporting requirements;
- Prepare records of employment for employees;
- Develop policies and procedures maintaining internal controls for daily and annual practices in Payroll and make recommendations;
- Responsible for calculating maternity leave periods;
- Responsible for all payroll monthly and year-end reports and reconciliations including premiums for Manulife, OMERS and WSIB;
- Responsible to ensure all necessary paperwork for payroll is completed and submitted to finance;
- Responsible for the preparation of annual schedules and other supporting documents for the auditor for the main duties of the job as noted.
Benefit Administration
- Process all Personal Health Spending Account expenditures;
- Benefit enrollments, terminations and changes;
- Ensure that employees are kept informed on benefits available by providing copies of the booklets and relative forms;
- Provide individual advice to employees on request concerning retirement benefits;
- Liaise with EAP provider and Manulife to resolve employee issues.
Pension Administration
- Pension enrollments, terminations and changes;
- Pension leave reporting;
- Provide individual advice to employees on request concerning retirement and pension benefits;
STD/LTD & WSIB Claims Management
- Liaise with employee and representatives of insurance plans regarding short term/long term disability and WSIB claims. Making sure all required documentation is completed and submitted on behalf of the employee and the employer;
- Coordinate the return to work process with the employee, manager and third party representatives as required.
Employee Onboarding/Human Resources Support
- Employee payroll orientation for benefits and pension;
- HRIS training;
- Ensuring LMS onboard training is ready for new employee to complete;
- Assist HR Manager in conditional offer checks, such as references, driver’s license, and education checks.
*Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures and programs. In addition, all necessary personal protective equipment must be used and maintained in good condition. DECISION MAKING AND INDEPENDENCE List up to 3 examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them:
- Completion of claim forms to insurance providers.
- Enrolling new employee’s in the benefit program.
- Reporting an employee’s leave to OMERS.
List up to 3 examples of situation or problems that are referred to the supervisor for direction or resolution:
- Review and approval of payroll.
- Setting up new employee’s with benefits, pension, onboarding programs, etc.
- Year-end schedules being sent to auditors
REQUIRED TRAINING
- Orientation which includes (all employees)
- All Corporate Policies/Procedures
- WHMIS GHS Training
- Respect in the Workplace
- MOL Worker H & S Training
- AODA
- Software - GP Dynamics, Questica, Excel, Word
MINIMUM QUALIFICATIONS (must have) Education (degree/diploma/certifications)
- College diploma in Business or Payroll Administration, Accounting or other related field.
Experience
- 3 year’s related experience preferably in a municipal environment.
Knowledge/Skill/Ability
- Ability to work independently and/or as an integral member of a team
- Knowledge of generally accepted accounting principles and practices, payroll, pension and benefit processes
- Advanced computer skills including financial information systems as well as the ability to develop spreadsheets and reports
- Sound analytical, problem solving, report writing, presentation, interpersonal and time management skills are also required.
PREFERRED QUALIFICATIONS (asset)
- GP Dynamics Payroll experience
- OMERS pension administration
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Reporting to the Director of Public Works, the Engineering Technologist – Capital Projects is responsible for the completion of all pre-engineering surveys, including design drawings and specifications, cost estimates, and tender preparation for construction and maintenance projects. This position will assist with budgeting and the updating of the Asset Management Plan for road, bridge and building needs. This position also performs construction inspection as required on capital road projects.
Successful candidates will have 2-3 years municipal work experience in road construction and maintenance and knowledge of all relevant legislation. Excellent communication and interpersonal skills are required to work effectively with staff, contractors and the public. Candidates should possess a college diploma in Civil Engineering or Survey Technology or equivalent work experience and be proficient in Civil 3D-AUTOCAD, Arc Map, Microsoft Office Suite, Total Station survey, and GPS technology.
The 2023 hourly rate for this unionized CUPE Local 1960 position is $31.49. The 2024 rate will be provided following settlement of the new contract.
Please submit a detailed resume indicating your skills and experience no later than March 28, 2024 at 12:00 p.m. to: Pam Weiss, Administrative Assistant, pweiss@haliburtoncounty.ca
We thank all who apply for this position; however only those selected for an interview will be contacted.
The County of Haliburton is an equal opportunity employer. Accommodation can be provided in all steps of the hiring process. For accommodation options and to ensure full and equal access during the recruitment and selection process, contact Human Resources.
In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used solely for the purpose of job selection.
Engineering Technologist - Capital Projects Job Description
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